Event Services Contracts - Document Builder 👷‍♂️

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🌍 Jurisdiction & Basics

Country, language, event name, date, and venue city.

Country *

Language of the completed document *

Event Name *

Event Date *

Venue City *

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👥 Parties & Contacts

Client/Organizer and Service Provider contact details.

Client

Client / Organizer Legal Name *

Client Address *

Client Primary Email *

Service Provider

Service Provider Legal Name *

Service Provider Address *

Service Provider Primary Email *

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🧭 Service Type & Scope

Choose the service type and describe scope/entitlements.

Service Type *

Scope of Services (summary) *

If Other: specify service

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🗓️ Schedule & Location

Load-in/out, service hours, venue details, and power/access.

Venue Name & Address *

Service Start Time (HH:MM, e.g., 17:00) *

Service End Time (HH:MM, e.g., 23:00) *

Load‑in / Load‑out Window & Access Instructions

Venue Power / Internet / Parking / Permits

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💰 Fees & Payment

Fee, deposit, balance schedule, overtime rates, and taxes.

Base Fee (currency & amount) *

Deposit (amount or %)

Payment Schedule (e.g., 50% on signing, 50% 7 days pre‑event) *

Overtime Rate (per hour) & Grace Period (mins)

Taxes / Withholding / Service Charges

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📦 Deliverables

What you’ll deliver: files, playlists, servings, room, etc.

DJ: Playlist/Genres, Do‑Not‑Play list, MC duties, Breaks

DJ: Equipment (PA, mixer, mics, lights) & Power Needs

Photography: Shot List, Style, Hours of Coverage

Photography: Deliverables (edited images count/format), Turnaround (days)

RAW Files Provided?

Videography: Deliverables (highlight/full), Resolution, Runtime

Videography: Revisions (rounds) & Turnaround (days)

Catering: Menu & Service Style (buffet/plated/stations)

Catering: Guaranteed Headcount

Catering: Dietary/Allergies & Licenses (alcohol/health)

Venue: Capacity (guests)

Venue: Access Hours, Rooms/Areas Included, Noise Curfew

Venue: Furniture/AV Included, Security/Cleaning

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© IP, Usage & Credit

Who owns deliverables, license terms, and credit requirements.

Ownership of Deliverables *

License Scope (media, duration, territory, exclusivity) *

Credit / Attribution Requirements

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🔁 Changes, Cancellation & Force Majeure

Reschedule, cancellation fees, weather/force majeure, and substitute staff.

Change Requests / Revisions Policy (rounds, fees)

Reschedule / Postpone Terms

Cancellation Policy (timelines & fees)

Provider May Use Substitute Personnel?

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🛡️ Insurance, Liability & Safety

Risk allocation, liability cap, insurance requirements, permits.

Indemnity *

Liability Cap (e.g., fees paid; exclude gross negligence/intentional misconduct) *

Insurance Requirements

CGL
Professional Liability
Liquor Liability
Workers’ Compensation
Auto Liability
Other

If Other insurance: specify

Certificates of Insurance (optional)

Drag & Drop Files, Choose Files to Upload You can upload up to 3 files.

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✍️ Signatures & Attachments

Acknowledgements, typed signatures/dates, and uploads.

Final Acknowledgements (must check all) *

Information provided is true and correct
We agree to the agreement terms stated
Electronic signatures valid where permitted

Client Signature (type name) *

Client Sign Date *

Service Provider Signature (type name) *

Service Provider Sign Date *

Attachments (riders, schedules, tech sheets)

Drag & Drop Files, Choose Files to Upload You can upload up to 5 files.

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